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Date Listed 14-Oct-16
Address Kitchener, ON N2B3C3
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Don't need a full-time assistant? Perhaps only in need of occasional or part-time assistance? Specializing in Real Estate administrative support, Mortgage administrative support and Property Management.

Experienced Real Estate Assistant Since 1989
- Preparation of Listing Agreements, Offers & other real estate forms
- Highly skilled in customer service and public relations
- Experience in marketing properties via social media
- Creating real estate ads for print advertising
- Preparation of CMA's and listing presentations
- Set up and clean up for broker open houses
- New home site & condominium sales center experience including giving tours and helping customers read and choose floor plans
- Efficient in MS Word, Internet, E-mail, Matrix, Filogix, Interface, Webforms/Realtorlink.ca, Rentcheck, social media maintenance & updating, Management of team websites and various other real estate and property management software programs
- Model Home Representative at new home subdivisions
- Sales Centre Representative for to-be-built condominiums
- Maintaining client databases (Agent Office, Top Producer)
- Scheduling showing appointments
- Follow up for feedback
- Tracking leads and distributing to team members
- Fully set-up with home office & blackberry

Experienced Mortgage Administrative Assistant Since 1989
• Office Management and Reception
• Answering all calls quickly and professionally on multi-line phone system
• Greeting walk-in clients promptly and advising mortgage agent of their arrival
• Maintaining organization and tidy reception area
• Keeping all client files away from public view ensuring security of client information
• Keeping computer password protected with timed lock-out
• Photocopy/fax/scan as per agents’ requests
• Mortgage Renewal Lists
• Manage renewal lists
• Prepare and mail maturity letters to clients
• File Preparation and Management
• Prepare and manage private investor files
• Prepare agents’ institution files
• Follow up on outstanding documents from clients
• Follow up with Lenders to confirm receipt of documents and all conditions satisfied
• Follow up with Solicitors/FCT to confirm instructions received
• Order appraisals
• Manage private investor maturity list
• Filing management and maintenance for all forms, letterhead, checklists, etc.
• Maintain data base
• Correct agent on Expert
• Trigger BB on new fundings
• Remove BB clients as advised by agents
• Stay abreast of program upgrades, advise agents of upgrades
• Compliance
• Upload all file documents to Expert
• Maintain shredding program
• Treat all client data as confidential
• Manage/track Scotiabank Alternate Referral Program
• “B” deals and private mortgage files to be filed not shredded
• Check emails and fax messages daily and follow up or forward to appropriate agent

Property Manager Since 1989
- Showing rental units
- Successfully filling vacancies with AAA tenants
- Inspecting rental units
- Explaining lease agreements and being a part of the process with tenants from the initial deposit to full completion of the lease
- Handling move-in/move-outs
- Tracking, collecting and depositing monthly rent/lease payments
- Running credit bureau reports
- Preparing and serving notices to tenants
- Extreme attention to detail
- Supervising contractors & following up with workers at rental units
- Invoicing
- Preparing and serving various LTB forms on behalf of landlords
- Following up and collecting of delinquent payments
- Excellent problem solving, strong organizational, interpersonal and time management skills
- Exceptional written and oral communication skills
- Flexible and adaptable natural ability to thrive in a dynamic work environment with tight deadlines and support a multi-person team
- Able to juggle many tasks simultaneously with a professional and service oriented attitude

Don't need a full-time assistant? Perhaps only in need of occasional or part-time assistance? I can help! I I work as a professional assistant with reasonable hourly fees and provide invoices weekly.
Happy to work out of your office or mine. I am completely set up with home office and smart phone for opportunities that do not require "in-office" assistance.

I am willing to consider a full-time opportunity depending on compensation, hours and other incentives.
Thank you.
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