Call for Vendors
Frosty Fest is coming up February 18-19 in downtown Brantford and we are still looking for a few more great family-friendly vendors. Last year Frosty Fest drew crowds towards 15-17,000 people. Vendors will be set up inside Market Square. 6ft tables are $75; 8x8 booth is $150 and 10x10 booth is $200. Contact me or email email@example.com to request an application.
SPACE: Each Vendor is limited to the space they register for in advance. There will be 6’ tables, 8x8 booths and 10x10 booths. If extra space is needed you may choose to purchase an extra space. 6’ table spaces are restricted to the space on and under their table. There should not be anything in front or behind the space aside from a chair for the vendor.
FEE: For vendors the fee is for both Sunday and Monday. A 6’ table space is $75. An 8x8 booth space is $150. A 10x10 booth space is $200.
ELECTRICAL: Outlets are available in pre-designated areas for an additional fee of $25.00. Electrical cords will not be supplied. Spaces are limited and available on a first come first serve basis. All power is 120V for other power requirements please let us know. Electrician and additional charges will apply.
TABLE/BOOTH: You must bring in all supplies, equipment and items needed to run your table/booth. If you do not have access to a table they can be supplied to you for the rental cost of $10 each (only 6’ tables will be available to rent).
RULES AND REGULATIONS 1. All tables and booths must be visually acceptable to the organizers. Any table/booth not kept clean tidy and acceptable to the vendor coordinator will be asked to leave. 2. All payments are due once application is approved. No refunds or cancellations. 3. There will be a $35 charge for returned cheques. 4. POST-DATED CHEQUES WILL NOT BE ACCEPTED. 5. Vendors must sell from their allocated space; must be within 3 feet. 6. Vendors must list all items to be sold at the Frosty Fest for approval by the Vendor Coordinator. Any products brought to be sold, which have not been previously approved by the Vendor Coordinator, will be taken off premises immediately. Vendor’s products are carefully reviewed to minimize any duplication of product and/or services. If you fail to follow this rule, you will be asked to leave immediately. 7. Frosty Fest is a family oriented event. The event board requires that all products, decor and signage reflect the character of the event. 8. All Vendors, owners, agents, workers and volunteers shall indemnify, defend and hold harmless the city of Brantford, Frosty Fest and Freedom House, its volunteers, employees and agents from any and all loss, damage, or injury to any person or property taking part at the event. 9. The Vendors/owners agree to comply with all Provincial, Town and Local Ordinances and/or regulations. 10. Set-up officially begins on Saturday, February 17 2018. You will be allocated a start time to help space out the parking needs and the traffic flow. All vendors must be set-up before 10am on Sunday, February 18, 2018. 11. Vendors must be open for business each day by 10:00 a.m. or risk losing their space. Show hours are 10:00 a.m. to 4:00 p.m. on Sunday and Monday. Monday morning there will be a pancake breakfast in the mall and vendors are invited and encouraged to open early that morning. 12. All vendors must be cleaned up and out of the Market Square Mall by 7pm on Monday, February 19. Vendors are not allowed to clean-up and leave the Mall until 4pm. _________________________________________________________________