Dispatch And Office Administrator (Full-Time)

A reputable transportation and logistics company in Mississauga is currently seeking a motivated and detail-oriented Dispatch & Office Administrator to join our growing team. We are looking for a professional, organized, and dependable individual with strong experience in QuickBooks, dispatch coordination, and administrative support to help manage daily office and dispatch operations. Key Responsibilities Coordinate daily pickup and delivery schedules with drivers and customers Handle dispatch communication, track loads, and update customers with shipment status Prepare and process invoices, payments, and reports using QuickBooks Desktop Maintain customer and vendor accounts; manage billing and collections follow-ups Review driver paperwork (BOLs, PODs, trip sheets) and update system records Maintain office and safety files including insurance, CVOR, and compliance documents Assist management with reporting on revenue, expenses, and driver performance Manage incoming calls, emails, and ensure smooth day-to-day office operations Qualifications & Skills Minimum 3 years of experience in dispatching, office administration, or accounting (transportation industry preferred) Strong knowledge of QuickBooks Desktop (mandatory) Proficient in Microsoft Excel, Word, and Outlook Excellent communication, organization, and multitasking abilities Attention to detail with a strong sense of responsibility and teamwork Ability to work independently in a fast-paced environment We Offer Competitive pay based on experience Positive and professional work atmosphere Long-term, stable employment with room for growth Monday to Friday schedule (daytime hours) please email only no phone calls sat@rapidride.ca