Proposal Coordinator

Kamloops, BC, (View Map)
  • Company
    Horizon North Logistics Inc.
  • Job Type
    Please Contact


Horizon North believes in safety, integrity, community and customer focus. Click here to view more about our beliefs and core values.
As a Horizon North employee, you are encouraged to strive for excellence. Our focus is on growth and we believe our employees remain at the center of our progress. We are committed to providing our employees with the platform to elevate your goals and achieve your career ambitions.
Reporting to the Director, Proposal Development, the Proposal Coordinator
assists the Proposal Managers with the initiation, planning, processing, monitoring and reporting of pre-construction activities for formal bid proposals and design-build projects from concept. Typical projects include multi-unit residential buildings such as, apartment buildings, affordable housing, seniors housing, and multi-storey hotels. Average project value is $15MM with annual department volume +/- $200MM.
Duties and Responsibilities
  • The Proposal Coordinator controls and monitors design-build pre-construction activities and tasks during the proposal development through to contract award.
  • Participate in the development of proposals, request for proposal responses and presentations.
  • Prepare and facilitate request for information, clarifications and addendums.
  • Organize and conduct internal department meetings with the Project Team, including minute preparation and progress tracking. 
  • Identify and communicate task priorities and deliverables for internal and external stakeholders.
  • Monitor and control the internal project “stage gate” processes and related documentation.
  • Monitor and control project charters, project plans, project schedules, assumption and clarification logs, risk management plans and estimate summaries.
  • Assist with the management of the development process including working through zoning, SPA checklists, consultant follow-ups, permitting, reporting and liaising with the design and construction teams.
  • Review and summarize various technical documents (e.g. planning, engineering, legal) to evaluate concerns and opportunities pertaining to potential risks and opportunities.
  • Co-ordinate marketing requirements including collaborating with marketing department to ensure consistency and integrity of the brand.
  • Prepare necessary presentation materials for meetings.
  • Assist in the identification and assessment of project risks, opportunities and contingency plans.
  • Perform other related duties incidental to the work described above.

    • Diploma or degree from an accredited university or college in Business Administration, Project Management, Land Use Planning, Real Estate Development or a related field, or equivalent work experience.
    • 3+ years’ experience in a similar role. Experience in the development of multi-unit residential housing in the non-profit sector is an asset. 
    • Preference will be given to candidates with PMP certification.
    • Familiarity with real estate development proformas is considered an asset.
    • Passion for real estate and a keen interest in learning the modular development business.
    • Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint and Adobe Acrobat); experience with MS Project is an asset.
    • Working knowledge of Aconex and Salesforce is an asset.
    • Excellent communication skills; written and oral.
    • Well-developed interpersonal skills. 
    • Proven analytical skills with focus on the details. 
    • Ability to assume responsibility and to interface and communicate effectively with others. 
    • Ability to take direction from multiple sources.
    • Strong organizational, time-management and decision-making skills.
    • Manage a fluctuating workload and set priorities to meet deadlines.

      Working Conditions
      • Office environment with a flexible work schedule and possible work on evenings and weekends.
      • Training will be provided, as necessary, in required safety protocols.
      • Occasional travel for off-site client meetings, manufacturing facility tours and site inspections.

        Horizon North Logistics Inc.
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