Development Assistant

6015 Walter Gage Rd, Vancouver, BC V6T 2E8, Canada(View Map)
  • Company
    Vancouver School of Theology
  • Job Type


VANCOUVER SCHOOL OF THEOLOGY 6015 Walter Gage Road Vancouver, BC V6T 1Z1


General Information Reports to: Director of Advancement Employment Status: Full-time, Permanent, 35 hours per week, full-time benefits Works closely with: VST Principal, Development and Communications Officer, Administrative Assistant to the Principal, Finance department

POSITION DESCRIPTION: The Development Assistant functions as a key member of the Advancement team which carries an important role for the public face of VST in promoting the strategic vision and direction of VST. The primary responsibility is to coordinate VST’s stewardship of its supporters and donor communities. This flows to all specific duties, such as the Raiser’s Edge database management, gift processing and reporting, grant and donor appeals and Advancement office support.


Stewardship  Maintain accurate and up-to-date information on all constituent records in Raiser’s Edge  Process all donations, tax receipts, and acknowledgement letters  Track scholarship and award allocations and produce yearly reports for donors  Maintain a “bring forward” file to ensure timely completion of stewardship reporting requirements of and for all donors  Respond to general inquiries regarding constituent records and gifts

Fundraising  Prepare mail and email lists as required for all departments  Execute appeal mailings with mail house or in-house, depending on mail volumes  Coordinate with program staff to support project/program funding applications  Research foundations and other organizational funders to identify new funding sources  Gather financial and program information and write, edit, assemble and submit grant reports and applications  Maintain a “bring forward” file to ensure timely submission of grant applications  Set up and maintain electronic and paper files for grants and funders  Draft letters and email correspondence for the review and approval of the Director of Advancement and Principal  Coordinate and process fundraising event registrations, and assist with events as required

Data Management  Compile, analyze and provide data for internal and external reports  Maintain data configuration as established and determine methods for new tracking requirements, in concert with all other departmental needs  Coordinate with program staff to centralize constituent data  Administer security permission settings for access to development database by other staff  Maintain records according to existing privacy legislation  Perform data cleanup and from time to time supervise student employees doing data entry

Qualifications:  Understanding of stewardship, high level of integrity, able to maintain strict confidentiality  Fundraising support experience in a non-profit organization environment  Excellent knowledge of database management and Microsoft Office; recent experience with industry-specific software (Raiser’s Edge) an asset  Excellent communication and people skills  Well-organized, detail-oriented, and able to work on several projects simultaneously  Pro-active, a self-starter, able to take direction  Unqualified support for the strategic vision and direction of VST (attached)  Fluent in written and spoken English

To apply for this position, please forward a CV with cover letter to This position participates in the full-time benefits package offered by VST.

This position will be open until filled. Please check our website to confirm this position remains vacant:

Vision: The Vancouver School of Theology is called to educate and form thoughtful, engaged and generous Christian leaders. Mission: An education at VST invites: 1. Faithful discernment of the demands of Christian service. 2. Rigorous engagement with Christian tradition and contemporary learning. 3. Hospitable and respectful collaboration with Indigenous spiritualties and other cultures and faith traditions for the good of all creation. Commitments: As a community of faith, we commit to: 1. theological education (theological, biblical, pastoral, ethical, historical, Indigenous and inter-religious studies) and formation for the flourishing of God's people 2. inspiring lives of discerning Christian discipleship within and outside this community 3. respect for the dignity of every person 4. learning and scholarship undertaken with diligence and openness 5. encouraging prophetic speech and just action for the love and welfare of creation Goals: 1. Formation for Leadership: Increase our commitment to educating and forming ministry-bound students for transformative leadership, while continuing to support existing research-oriented programmes 2. Excellence in Teaching: Inspire excellence in teaching and learning for God's people, and share that learning in multiple venues 3. Strengthened Church Relationships: Cultivate our relationships with denominations that currently support us and continue ecumenical expansion, locally and internationally 4. Enhancing IT: Increase our capacity to use information technologies for teaching, and research and programmatic outreach with diverse external publics 5. Strengthened Community Relationships: Build the VST reputation and nurture a greater community of relationships, e.g., with Indigenous peoples, other religious traditions, UBC, neighbourhood theological colleges 6. 'First Choice' for Students: Strengthen our recruitment of ‘first-choice’ applicants from Canada, the Pacific North West and draw students from diverse backgrounds 7. Strengthened Financial Stewardship: Create long-term financial strength, stability and confidence in the school with responsible stewardship 8. 'First Choice' for Faculty: Enhance full-time faculty through deliberate recruitment and retention, to complement our current faculty 9. A Unifying Vision: Sustain and develop a staff, faculty and board who enthusiastically support the vision and mission of the school

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6015 Walter Gage Rd, Vancouver, BC V6T 2E8, Canada
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